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Wednesday, March 10, 2010
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SUPPORT
BONAIRE GRANT MAKING AND OVERSIGHT PROCESS The
Board of Directors (“BOD”) of Support Bonaire, Inc.
(“SBI”), will institute a process for grant making
and oversight involving the following aspects: identification
of needs, identification of potential grant recipients
(a grant recipient is hereinafter referred to as
a “Grantee”), selection of Grantees, and monitoring
the use of grants.
Identification of Needs
The BOD will establish a committee (the
“Community Needs Committee”) tasked with the ongoing
mission of identifying needs (the “Identified Needs”)
in Bonaire, Netherlands Antilles (“Bonaire”) (i)
that are not being addressed, (ii) which, if addressed,
would further one or more of SBI’s exempt purposes,
and (iii) that fall within one or more of the following
program areas (the “Program Areas”): health, education,
housing, culture, scientific research, environmental
protection, and nature conservation. The Community
Needs Committee will periodically report its findings
to the BOD.
Identification of Potential Grantees
The Community Needs Committee will also
be tasked with the ongoing mission of soliciting
written proposals for grants to be used for programs
or projects conforming with one or more Program
Areas and addressing one or more Identified Needs.
The Community Needs Committee may seek additional
information as necessary and may conduct interviews
and site visits. From the submitted grant
proposals, the Community Needs Committee will select
those grant proposals that merit serious consideration
by the BOD, periodically report its findings to
the BOD, and supply supporting materials to the
BOD.
In making this initial selection, the Community
Needs Committee shall apply the following general
guidelines:
(1) a potential Grantee must be either (i) a
United States based private operating foundation,
as defined in IRC § 4942(j)(3), or public charity,
as defined in IRC § 509(a)(1), (2), or (3), which
is tax exempt under IRC §501(c)(3), or (ii) a
Netherlands Antilles based organization that
is the equivalent of a private operating foundation
or public charity as defined above;
(2) a potential Grantee must intend to use the
grant on a project or program it directly operates
or plans to operate in Bonaire;
(3) the project or program for which a potential
Grantee intends to use the grant must conform
with one or more Program Areas;
(4) the project or program for which a potential
Grantee intends to use the grant should, but
is not required to, address one or more Identified
Needs;
(5) the project or program for which a potential
Grantee intends to use the grant must benefit
Bonaire and its inhabitants, and further one
or more of SBI’s exempt purposes;
(6) a grant may be made to support an existing
or new program or project, and may be used for
capital purposes or operational expenditures;
(7) no grants will be made for endowment purposes;
and,
(8) a grant may be made on an annual basis or
to support a multi-year project or program.
Selection of Grantees
The BOD will select, by majority vote, Grantees
from among the potential Grantees selected by the
Community Needs Committee, applying the following
considerations and any other criteria it deems relevant:
(1) whether the potential Grantee’s organizational
history, operations, and previous accomplishments
indicate a likelihood of (i) success with the
project or program for which the grant is sought,
and (ii) efficient use of resources;
(2) whether the grant proposal indicates thoughtful
planning;
(3) whether the potential Grantee has a sound
plan for evaluation and assessment of the project
or program for which the grant is sought;
(4) whether the project or program for which
the grant is sought will leave a substantial,
lasting, and beneficial impact on Bonaire and/or
its inhabitants;
(5) whether the grant itself will have a substantial
impact on the project or program for which the
grant is sought;
(6) whether the project or program for which
the grant is sought is duplicative of other existing
projects or programs;
(7) whether the leadership and staff of the potential
Grantee is qualified and capable of successfully
implementing the project or program for which
the grant is sought;
(8) whether the potential Grantee will be able
to secure other sources of support for the project
or program for which the grant is sought;
(9) whether the potential Grantee will be able
to secure community involvement and support in
and for the project or program for which the
grant is sought;
(10) the projected cost of the project or program
for which the grant is sought and the soundness
of the basis for the estimate; and,
(11) the size of the grant sought.
In addition to considering the report, grant proposal
and other materials supplied by the Community Needs
Committee, the BOD may, if it deems it advisable,
independently seek additional information, and conduct
interviews and site visits, for assistance in selecting
Grantees.
Monitoring Use of Grants
The BOD will establish a committee (the
“Grantee Oversight Committee”) tasked with the ongoing
mission of monitoring the use of each grant, the
success of the project or program for which a grant
was provided, and the performance by each Grantee
of its obligations under the agreement described
below. The Grantee Oversight Committee will periodically
report its findings to the BOD.
Each selected Grantee will be required to execute
an agreement (the “Grantee Agreement”) concurrent
with the disbursement of the initial installment
of any grant, which agreement will be binding under
the laws of the United States or the Netherlands
Antilles, whichever is applicable, pursuant to which
the Grantee will be obligated to:
(1) make periodic financial reports (attested
to by an independent accountant, if appropriate)
no less frequently than annually, as well as
a final financial report after expenditure of
the entire grant (if appropriate), to SBI describing
in detail how the grant was spent;
(2) make periodic progress reports, no less frequently
than semi-annually, as well as a final report
after expenditure of the entire grant (if appropriate),
to SBI describing the extent to which the goals
and purposes of the project or program for which
the grant was obtained were accomplished;
(3) maintain for inspection by SBI a record of
each receipt and expenditure made in connection
with the grant (including each original receipt
reflecting an expenditure of grant funds) for
that period beginning on the date of disbursement
of the initial installment of the grant and ending
on that date which is five years after the date
of the last expenditure of grant funds by the
Grantee;
(4) provide SBI with a copy of each original
receipt, endorsed by a minimum of two members
of the board of directors of the Grantee, reflecting
an expenditure of grant funds in excess of an
amount to be established by SBI;
(5) use the entire grant only for the exempt
purpose(s) stated in the Grantee’s grant proposal;
(6) not use any portion of the grant to carry
on propaganda, influence legislation, influence
the outcome of an election, or carry on a voter
registration drive; and,
(7) repay any portion of the grant not used for
the exempt purpose(s) stated in the Grantee’s
grant proposal.
In addition to considering reports and other materials
submitted to SBI by a Grantee in accordance with
the Grantee Agreement, the Oversight Committee may
independently seek additional information, and conduct
interviews and site visits, to ensure compliance
with the Grantee Agreement and otherwise carry out
its monitoring responsibilities.
If the Oversight Committee determines that any portion
of a grant has been used for a purpose other than
the exempt purpose(s) stated in the Grantee’s grant
proposal, (i) SBI will take all reasonable and appropriate
steps to recover such wrongfully diverted funds,
and (ii) in the discretion of the BOD, SBI will
either (a) withhold payment of any future installments
of a grant until recovery of such diverted funds
and implementation by the Grantee of measures designed
to preclude future diversions of funds, or (b) even
if funds are recovered and appropriate measures
implemented, immediately terminate the grant arrangement
without any obligation to make further disbursements
of the grant.
Similarly, if the Oversight Committee determines
that a Grantee has otherwise violated the Grantee
Agreement (by, for example, failing to submit required
reports), SBI will either, in the discretion of
the BOD, (a) withhold any future installments of
a grant until the Grantee corrects the violation,
or (b) even if the violation is corrected, immediately
terminate the grant arrangement without any obligation
to make further disbursements of the grant.
Last Updated: May 7, 2001
The above document is also available for download:
[Rules
for Projects] [Project
Grant Application Form]
Copyright © 2001-2008 by Support
Bonaire, Inc. - All Rights Reserved.
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